In your school website you can assign users with permissions to only post within certain categories, for example your PE teachers the “Sport Blogs” or students to the “Student Council Blog”

This screencast explains how to activate the plugin and enable permissions for users and user types.

Google Collections are a great way to organise and manage the sharing of your Google Docs.

Google collections give you the option to assign sharing permissions to a folder of Google Docs rather than the docs themselves. This means documents just have to be dropped in the correct folder and Google does the rest!

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WordPress uses a concept of Roles, designed to give the blog owner the ability to control and assign what users can and cannot do in the blog. A blog owner can manage and allow access to such functions as writing and editing posts, creating pages, defining links,creating categories, moderating comments, managing plugins, and managing other users.

There are five main user roles within WordPress:
Administrator, Editor, Author, Contributor and Subscriber.

When users are created in the realsmartcloud, default roles are automatically assigned:

• realsmart admin → WordPress Administrator
• realsmart mentor → WordPress Contributor
• realsmart learner → WordPress Subscriber

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It’s really easy to now schedule a start and end time for any posts on your WordPress site.

We think this is really useful for the staff and student noticeboards. Scheduling automates the process of setting up temporary posts such as notices of Assemblies and Canteen closures etc. 

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Occasionally spam robots will target your site with comments offering you search engine optimisation, free stuff etc. Whilst most of this is harmless unless you follow the links it can become a bit tedious.

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RSS feeds are a great way to keep people updated on the latest changes to your website. Not only are they a method of advertising your own site, they can also be used to grab useful information from other websites.

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Sometimes you’ll want to assign a custom image to post instead of the author’s avatar. This is easy to do and can help identify individual posts much more efficiently.

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Sometimes you’ll want to create menu items that open in a new tab as you would with sidebar links. While this is slightly more complex than doing it for a standard sidebar link, it is still easy enough to do.

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When dealing with large numbers of emails it can become frustrating to be redirected back to your inbox everytime an email is replied to, deleted, or moved. Luckily, Google has a nifty feature called ‘Auto-advance’ that will solve this.

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Another nice feature of Google apps is the ability to create default email footers/signatures for each group within the organisation. This can be very useful for identifying staff and students within your school.

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