Realsmart Roles Explained

• Admin
  Realsmart administrators can manage the realsmart environment for the school. Including managing all users, groups classes etc, setting default passwords, resetting users passwords, setting group settings

• Mentor
  Realsmart mentors are all school staff. Mentors can manage their own profile and reset any students password back to whatever admin team have set the default to

• Learner
  Realsmart Learners are all students. Students can if allowed by admins manage their own profile only.

• Observer
  Realsmart Observers can access the website wit the same functionality as students, they cannot reset passwords etc and the role is usually used for service accounts

• Governor
  Realsmart governors is specifically for School Governors who want to sign into the school website and access a Governors area

• Ofsted
  Realsmart Ofsted role is specifically for Ofsted visitors who may need access to the school website and any docs specifically share with ofsted user

Linking Realsmart Roles to Wordpress

WordPress uses a concept of Roles, designed to give the blog owner the ability to control and assign what users can and cannot do in the blog. A blog owner can manage and allow access to such functions as writing and editing posts, creating pages, defining links,creating categories, moderating comments, managing plugins, and managing other users.

There are five main user roles within WordPress:
Administrator, Editor, Author, Contributor and Subscriber.

When users are created in the realsmart these default roles are automatically assigned to Wordpress:

• realsmart admin → WordPress Administrator

• realsmart mentor → WordPress Contributor

• realsmart learner → WordPress Subscriber

• realsmart observer → WordPress Subscriber

• realsmart governor → WordPress Subscriber

These roles can be changed in the WordPress Admin area by administrators. Users are created automatically when they log in for the first time.

WordPress Administrator

• Complete access to WordPress Admin

• Add / edit / approve / reject and delete posts and pages, regardless of who created them

• Activate / deactivate plugins

• Manage main site settings (discussions, media paths etc) Note: Administrator access should only be assigned to trusted individuals!

• Can modify own profile

WordPress Editor

• Complete access to WordPress content (posts, pages etc)

• Add / edit / approve / reject and delete posts and pages, regardless of who created them

• Comment administration

WordPress Author

• Can write / edit / publish posts they created

WordPress Contributor

• Create posts but cannot publish them – posts need to be approved by an Editor or Administrator

WordPress Subscriber

• Can log in to write comments

• Can modify own profile