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Featured articles
Chromebook sign in using realsmart QR codes
QR sign in for Primary Schools
Chromebook login using realsmart
simplify chromebook login and sign your users straight into your school website
Summer Admin Tidy-up
It’s the Summer Holidays and everyone knows that the summer holidays are a busy time for school administrators with lots of new kit to unbox and install. We have made it nice and easy for you to manage your year end jobs in smartadmin with the easy to follow guide and FAQ.
How to add users in bulk to realsmart groups
e.g. adding all of your year 7 students in to a new group
Adding groups to groups in smartadmin
Creating a new group combining many existing groups
Manage group settings
Easily manage your group setting in realsmart
Quickly add users to groups from a csv
Adding users on mass to groups can be really time consuming. Realsmarts csv uploader simpifies and speeds up the process
Specific users are being suspended very often. Why is this happening?
How To Clear Your Cache
Display Scheduled Images And Information Around Your School With Chrome Sign Builder
What the 'NOT SECURE' warning on Google Chrome means for your smartsite
realsmart SEO Guide
Add houses to your smartsite with smartHouses
Getting Started with your smartsite - video playlist
Site Accessibility
Schools are partially exempt but do need an accessibility statement.
Smart Alerts
Switching on your Snow theme
Add some snowy festive cheer to your website
Check that your school website is compliant
School website compliance
Add Flipbooks to your School Website
Create clickable flipbooks from PDFs on your school website
Trust admins access to all schools
Jump between your schools from your admin area
Why can’t we select other themes for our website?
The New smartsync settings guidance
Google APIs
September Sync FAQs
How does smartsync work?
Google Classroom
What to expect from smartsync created courses during the summer break.
Getting started with your smartsite
A Parent’s or Guardian's Guide to realsmart
The complete list of realsmart user guides
Remote teaching with Google Meet/Hangouts
Learn how to enable and use Google Meet/Hangouts to teach remotely
Smart Parents Admin Guide
This is an admin user guide to help admins set up Smartparents App
What is Cpanel?
What cpanel does for you and your school, what features does cpanel have, and how to navigate the cpanel.
Setting up Cpanel for Admins
How to set up cpanel for your users.
Enabling Cpanel on Your Smartsite
How to enable the new version of cpanel on your smartsite, you can switch back to the old version at any time.
[shortcodes] Master List
A list of all shortcodes.
Data Processing Agreement
Cookies Policy- GDPR compliance
realsmart login box stopping me from accessing other accounts
Check your Google Vault backups are set up correctly.
Google Classrooms Not Created For A Teacher
Moving school and need to transfer your data to another account
Only available for transfers from G Suite for Edu accounts but you can transfer to any account inc gmail.com accounts.
Creating a new google Organisation
Allow users to set up google 2-Step verification
Prevent spam, spoofing & phishing with Gmail authentication and MTA Strict Transport Security (MTA-STS) for your domain
Set up SPF, DKIM , DMARC and MTA-STS for your organization
YouTube videos within Google Workspace for Education
Starting February 20th 2023 google are beginning to roll out additional updates to the YouTube player within Google Workspace for Education services.
Are Students removing themselves from classes in google Classroom?
Google have recently added a setting to prevent this.
Create a bespoke Google Classroom
Teachers or SLT are requesting bespoke Classes. Create them in smartadmin.
Google Shared Drive update
Google have rolled out a shared drive update setting the default shared drive limit to 100 GB
Google AI Pro for Education
We are your google trusted partner so can assist with Gemini licenses.
smartadmin
Automatically sync Parents and Guardians to Google Classroom
Syncs parents contacts from your MIS to realsmart and google classroom
Sync Staff and Students MIS Profile Photos to realsmart and google.
This requires the Optional "Photo read" scope to be allowed in your Wonde Dashboard
Reset passwords for a group of users in smartadmin
User creation and password management
Bulk Reset User Password
This article is for Admins only to reset staff or students passwords in bulk
How To Reset Student Passwords Using Your Teacher Account
Reset a students password
Manually Import Users Via CSV File
Update or create users by csv import
How to add users to realsmart groups
Manage your groups and classes in realsmart
How to change a username- change in google then realsmart.
always update google user 1st when re-naming users
Why are users being removed from manually created groups?
User was added to the MIS But Hasn't Appeared In realsmart
Force users to update their passwords
With new options to set password complexity, expiry duration and number of characters
Create a new user manually
Daily sync automatically creates any new users in your MIS but you need accounts that are not in your MIS. e.g Governors or supply staff etc.
Setting your Default Passwords
admins can change the default for staff and students
Deleting & Restoring realsmart Users
How to delete a user from realsmart and Google, and how to restore the user back to realsmart and Google.
Allow external users to send emails to a groups
Edit a realsmart group setting so external users can email a groups
Temporarily Protecting a group of Users
Chromebook sign in using realsmart QR codes
QR sign in for Primary Schools
Google Classroom - teacher is not appearing in a class
How to check teacher access for Google Classroom in smartadmin
How to add teachers to Google Classroom via smartadmin
There are many reasons you might want to add another teacher to a google classroom for example staff absence, class sharing or a head of department wants access to all subject classes.
Control your google group members roles in smartadmin
Decide which role your Staff should get- Member or Owner of google groups
Password Settings
Set default passwords, complexity, length and expiry duration
Chromebook login using realsmart
simplify chromebook login and sign your users straight into your school website
Restrict the ability for staff to reset students passwords
The default is to allow any staff member to reset any students password
Orphaned Classes in Google Classroom
What to do if you have unexpectedly lost access to a google classroom
QR Code Login into realsmart
Primary schools can easily log into realsmart and Google Workspace using QR Codes
Create a bespoke Google Classroom
Teachers or SLT are requesting bespoke Classes. Create them in smartadmin.
Users are being suspended that should not be -why is this happening?
If a user leaves the school the MIS will suspend the realsmart and google account.
Summer Admin Tidy-up
It’s the Summer Holidays and everyone knows that the summer holidays are a busy time for school administrators with lots of new kit to unbox and install. We have made it nice and easy for you to manage your year end jobs in smartadmin with the easy to follow guide and FAQ.
Smartsync settings guidance
Manage your data syncs
How to add users in bulk to realsmart groups
e.g. adding all of your year 7 students in to a new group
Password Sync
How to setup password sync, to get started please contact us about syncing your Active Directory passwords to realsmart.
How to upload a favicon to your site
Adding groups to groups in smartadmin
Creating a new group combining many existing groups
MFA Admin Guide
Setting up MFA for your users
Manage group settings
Easily manage your group setting in realsmart
Teaching-Staff and Non-Teaching-Staff Groups
Manage your teaching-staff group by staff Job roles.
New Users and Groups Admin role in realsmart
Not all Admins need superadmin access so we've created a simplified Admin role for Users, Groups and Apps management in smartadmin.
Active Directory Sync - Setting up the tool in Realsmart
This article will describe how to setup your data in Realsmart, to sync to your Active Directory install.
Connecting Realsmart to Apple School Manager via SFTP and Uploading Data
This tutorial will guide you through the process of setting up an SFTP connection between Realsmart and Apple School Manager (ASM) and uploading your student, staff, and class data using Apple-formatted CSV files.
Active Directory Sync - Setting Up Our Tool On Your Windows Server
How to setup the tool, and run the tool on your Windows Server
Quickly add users to groups from a csv
Adding users on mass to groups can be really time consuming. Realsmarts csv uploader simpifies and speeds up the process
Specific users are being suspended very often. Why is this happening?
Update users passwords via csv upload
Quickly change a group of your users passwords via a csv import. e.g all year 7s need a special default or a unique password
smartsites
How To Clear Your Cache
Display Scheduled Images And Information Around Your School With Chrome Sign Builder
404 Error on your smartsite
Are you experiencing a 404 error?
What the 'NOT SECURE' warning on Google Chrome means for your smartsite
How to embed a PDF into a smartsite
Stop Spam Emails Coming Through The Contact Form
Restrict Users To Only Being Able To Post On Certain Categories
realsmart SEO Guide
Website appears to be Down? What should I do
Add houses to your smartsite with smartHouses
How to edit your smartsite menu
Changing your DNS Settings to connect to a new smartsite
IP addresses for realsmart WordPress smartsites
Add A Featured Image For Use In The News Feed
smartredirect - staff and student Dashboards
Create a popup alert on your site
smartblocks
Adding Google Classroom to your realsmart cloud site
Akismet – Spam Filters for WordPress
Getting Started with your smartsite - video playlist
Embedding a Google Drive Folder in a Post or Page
smartstuff and google drive working together
Media Library
Introduction to the media library
Google Calendar Events
Image Widgets
How To Add A SlideShow
Adding a custom website background
Assign user permissions to post on limited categories
Editing Images in WordPress
Embed a PDF into a post or page
Setting up Analytics
How to add realsmart as a homescreen app on your iOS device
WordPress User Roles
Creating Sticky Posts
Using HTML in your sidebar
Scheduling Posts in WordPress
Opening menu items in a new browser tab
Posts too big?
Simple Staff List – Staff Members Plugin for WordPress
Translate Widget
Why the translate widget is no longer supported on your smartsite.
Embedding a google doc into a wordpress page
Smart Notices
How to use smart notices on your website
Site Accessibility
Schools are partially exempt but do need an accessibility statement.
Smart Alerts
How to add an Account Avatar
How to add a profile picture to your account.
Creating an Image Gallery in Wordpress
Adding a gallery to a post in Wordpress.
Uploading a video to Google Drive and embedding in a post or page
Adding videos to your realsmart website
Adding a featured image
Adding featured images to posts and pages.
Embed a google pdf in a post or page
Adding pdfs to your smartsite
Switching on your Snow theme
Add some snowy festive cheer to your website
How to create a student dashboard
Creating a student dashboard on a page.
How to use Smart Google Drive Selector
An introduction to Smart Google Drive Selector for embedding files.
Check that your school website is compliant
School website compliance
Creating a popup for your website using Boxzilla
Setting up and creating a boxzilla popup.
Smart Redirect
Smart Redirect is a realsmart plugin that allows your users to be taken to specific pages upon login.
Switching from Classic to Block Editor
How to switch from classic view to the new gutenberg block view for your page editor.
Creating a Gallery in the Gutenberg Editor
How to upload media and create a gallery in Wordpress using the Gutenberg Editor.
How to update the front page slideshow
How to update or replace images on the front page slideshow carousel.
Embedding a PDF with the Block Editor
Using the Gutenberg File block to embed a PDF.
MAT Nav Items
For our MAT organisations, you may want to create an array of links that can be used by school's within the organisation. For this use case, we have a MAT Nav plugin, that allows you to add and update links centrally to be used on your school's sites.
Setting up Icegram Express on your Wordpress site.
Icegram Express is a plugin that allows you to add an email list to Wordpress that can be used to notify users and parents of things like new posts, mail broadcasts, and recent news.
Using the Accordion Block
A guide on how to use the accordion block in the Gutenberg Editor
Setting up a footer & awards footer.
How to set up a footer & awards footer on your website.
Add Flipbooks to your School Website
Create clickable flipbooks from PDFs on your school website
Infinite Smart Slider using Slickslides
How to use our infinite slider utilising the Slickslides library
Trust admins access to all schools
Jump between your schools from your admin area
Microsoft and ICS Calendar Integration
A WordPress plugin that displays events from Microsoft Calendar or .ics URL using shortcodes.
Staff Vacancies
Get started with our staff vacancies plugin
Why can’t we select other themes for our website?
smarthomework
smartsync
Run the initial member data import from SIMS into realsmart
Exemption URL List
Add all of these to your exemption lists on webfilters, firewalls and caching servers
How User Provisioning Is Configured To Sync The Data From School Databases To Google
The New smartsync settings guidance
Google APIs
September Sync FAQs
How does smartsync work?
Google Classroom
What to expect from smartsync created courses during the summer break.
Syncing Apple School Manager With Your MAT
We provide a solution for syncing your individual schools with Apple School Manager, but what if you would like to sync multiple schools from your MAT to Apple School Manager?
smartsync timetables and room booking user guide
smartportfolios
Getting Started
User Guides
A Parent’s or Guardian's Guide to realsmart
smartportfolio User Guide
The user guide for smartportfolio
smarthomework User Guide
The user guide for smarthomework
The complete list of realsmart user guides
smartlogin User Guide
The user guide for smartportfolio
Remote teaching with Google Meet/Hangouts
Learn how to enable and use Google Meet/Hangouts to teach remotely
Password Updates Guide
User creation and password management guide
User guide for TablePress
A guide on how to get started with TablePress
User guide for Simple Staff List
A guide on how to get started with Simple Staff List
User guide for Social Wall
A guide on connecting social media accounts to the Social Wall plugin.
User guide for Gutenberg Editor
A guide on building a page in the Gutenberg editor.
BE Subpages Widget User Guide
A user guide for setting up subpages in the sidebar of your webpages.
Smash Balloon Facebook Feed User Guide
User guide for the facebook component of the smash balloon social plugins.
MAT Multisite Post Guide
A setup guide for the MAT Multisite Post plugin.
MFA User Guide
Setting Up Two-Factor Authentication (2FA) with Google Authenticator
Smart Alert Plus User Guide
A user guide on how to use the Smart Alert Plus wordpress plugin.
WEN Skills Plugin User Guide
This is a user guide for the WEN Skills WordPress plugin.
Staff Vacancies Plugin - Administrator Guide
This guide explains how to use the SmartPress Staff Vacancies plugin to manage job vacancies on your website.
Smart Parents App user guide
Setting up the smartparents app.
Realsmart Onedrive Shortcode
Adding Onedrive files and folders to your website.
Smart Parents Admin Guide
This is an admin user guide to help admins set up Smartparents App
cPanel
What is Cpanel?
What cpanel does for you and your school, what features does cpanel have, and how to navigate the cpanel.
Setting up Cpanel for Admins
How to set up cpanel for your users.
Enabling Cpanel on Your Smartsite
How to enable the new version of cpanel on your smartsite, you can switch back to the old version at any time.
Creating a New App- Cpanel
How to create an app for realsmart admins.
Shortcodes
[smart-files] Shortcode Guide
A user guide for the smart-files shortcode.
[shortcodes] Master List
A list of all shortcodes.
[rs_child_pages_dashboard] Shortcode Guide
A user guide for the rs_child_pages shortcode.
[posts-slider] Shortcode Guide
A user guide for the post-slider shortcode.
[smartCalendar] Shortcode Guide
A user guide for the smartCalendar shortcode.
[smart-houses] Shortcode Guide
A user guide for the smart-houses shortcode.
[sa_tabs] Shortcode Guide
A user guide for the sa_tabs shortcode.
[sa_accordion] Shortcode Guide
A user guide for the sa_accordion shortcode.
[smartTwitter] Shortcode Guide
A user guide for the smartTwitter shortcode.
[sa_alert] Shortcode Guide
A user guide for the sa_alert shortcode.
[quotes] Shortcode Guide
A user guide for the quotes shortcode.
[latest-news] Shortcode Guide
A user guide for the latest-news shortcode.
[show_user_timetable] Shortcode Guide
A user guide for the show_user_timetable shortcode.
[news-blocks] Shortcode Guide
A user guide for the news-blocks shortcode.
[sa_grid] Shortcode Guide
A user guide for the sa_grid shortcode.
[show_user_attendance] Shortcode Guide
A user guide for the show_user_attendance shortcode.
[content-slider] Shortcode Guide
A user guide for the content-slider shortcode.
[smart_stats] Shortcode Guide
A user guide for the smart_stats shortcode.
[smart_countdown_timer] Shortcode Guide
A user guide for the smart_countdown_timer shortcode.
[smart_behaviour] Shortcode Guide
A user guide for the smart_behaviour shortcode.
[front-page-split] Shortcode Guide
A user guide for the front-page-split shortcode.
[front-page-section] Shortcode Guide
A user guide for the front-page-section shortcode.
Data Protection
GDPR Audit Questions and Answers
GDPR General Data Protection Regulation- Googles requirements
Data Retention and Removal Policy
Data Breach Process
GDPR and Google Analytics
Data Processing Agreement
Data Flow Map
Our Lawful Basis for Processing Personal Data
Privacy Policy
smartparents Data Processing
List of personal data we store or process, where it came from and who we share it with
Preparing for GDPR
Data Protection after Brexit
We do not anticipate any changes in Data Protection after Brexit
Cookies Policy- GDPR compliance
Scan your email traffic and block the sharing of personal data using Googles DLP rules
Block users from sharing personal data outside school e.g. NI numbers, NHS numbers, URT tax numbers , credit card details , bank numbers etc- Make sure to add your office admin team to bypass the rule.
Use Googles data loss prevention (DLP) to scan Google Drive file sharing and prevent data loss.
Using data loss prevention (DLP), you can create and apply rules to control the content that users can share in Google Drive files outside the organisation. DLP gives you control over what users can share, and prevents unintended exposure of sensitive information such as credit card numbers or identity numbers.
G Suite
Prevent Emails Going To Junk
realsmart login box stopping me from accessing other accounts
Check your Google Vault backups are set up correctly.
Google Classrooms Not Created For A Teacher
Moving school and need to transfer your data to another account
Only available for transfers from G Suite for Edu accounts but you can transfer to any account inc gmail.com accounts.
How to enable the new Gmail
Gmail sending routing
Calendars in pages or posts
Google Analytics
Adding an email footer for an organisation
Creating a new google Organisation
Share Chrome Browser With Multiple Users Through Profiles
Allow external users to email groups
edit a google group setting so external users can email to groups
Allow users to set up google 2-Step verification
Update your Google Admin Age-based Access Settings.
Check when your Google Meet meeting codes expire to ensure smooth future meeting experiences
Prevent spam, spoofing & phishing with Gmail authentication and MTA Strict Transport Security (MTA-STS) for your domain
Set up SPF, DKIM , DMARC and MTA-STS for your organization
YouTube videos within Google Workspace for Education
Starting February 20th 2023 google are beginning to roll out additional updates to the YouTube player within Google Workspace for Education services.
Are Students removing themselves from classes in google Classroom?
Google have recently added a setting to prevent this.
Create a bespoke Google Classroom
Teachers or SLT are requesting bespoke Classes. Create them in smartadmin.
Google Shared Drive update
Google have rolled out a shared drive update setting the default shared drive limit to 100 GB
Google AI Pro for Education
We are your google trusted partner so can assist with Gemini licenses.
Requesting support from Google